Industry FAQs

FAQs: Industry Registration

I have registered but have not received a confirmation email. Should I be concerned?

Registration and payment are NOT automatic. All registration forms are processed manually on a first-come, first-served basis. You should receive an email within 48 hours of submitting your registration form. If you have registered more than two weeks ago and have not received your confirmation email, please contact Hot Docs registration.

Will I receive a receipt/invoice for my registration fee?

Yes. Once registration is complete, delegates will have the opportunity to view and print their payment receipts.

If I’ve submitted a film to the Festival, do I still have to pay for my pass?

Applicants will be notified by email in early March if their work has been selected to screen at the Festival. If your film has been selected, both the film director and producer (provided they are not one in the same) will receive a complimentary pass.

I am unable to attend. Can I transfer my pass to a colleague or receive a refund?

All sales are final and non-refundable.

FAQs: Hot Docs All-Access Online

Where can I find the list of all online events?

The Hot Docs 2020 All-Access Online program can be found HERE.

How do I access The Doc Shop?

All registered Hot Docs passholders will receive an invitation to create a Doc Shop account on April 30. This email will be addressed from [email protected]


If you register after April 30, you will receive an invitation via email upon registration. Please allow up to 8 hours to receive the login info.


After you have received your Doc Shop invitation email, click the “Join” button to proceed to the account-creation page. At the account-creation page, you will have the opportunity to verify your name and email address, as well as to create a password. Please make note of your password, as Hot Docs staff will not be able to verify it for you.



After creating your account, you can log in here: watch.docshoponline.ca

I haven’t received an email to create my Doc Shop account. What should I do?

If you are a registered Hot Docs delegate and have not received a Doc Shop invitation link, please check your spam folder. If cannot locate an invitation email, please contact [email protected] to request one.

Can I share my login with a colleague?

No, please don’t share your login info as it can only be used by one person at a time.

How do I access the Online Community?

When your registration was processed, you were sent a link to reset your password. Please check your spam folder. If you cannot find the email, let us know at [email protected].


Once you’ve reset your password, you can access the Online Community here: hotdocs.ca/i/hotdocsfest.force.com/industrycommunity/s/login/

Do I have the same login details for The Doc Shop and the Online Community?

No. Your login details are different on each platform. You will receive an email with your Doc Shop login from [email protected] on April 30.


You received your Online Community password reset email when your registration was processed.

Is there a delegate contact list available to download?

No. You can find contact information for registered delegates in the Online Community.

Where can I access the Guide to Decision Makers?

The Guide to Decision Makers is available in the Online Community. Registered delegates can access it here: hotdocsfest.force.com/industrycommunity/s/gdm-guide.

I represent a decision maker (broadcaster, distributor, funder, etc. and would like to be included in the Guide to Decision Makers? How can I do that?

If you would like to be included in the Guide to Decision Makers, please contact industry programmer Madelaine Russo at [email protected].

I want to upload my film to The Doc Shop. What should I do?

If you are a Hot Docs All Access Online passholder and wish to upload a film to the Doc Shop, please contact [email protected].

I am experiencing technical difficulties while browsing or attempting to play a video in The Doc Shop. What should I do?

If you are experiencing technical difficulties, please send a description of the issue you are experiencing to [email protected]. Please include the device type, which browser you are using, the error message (if applicable) and, if possible, a screenshot of the issue.

Which web browsers work best with The Doc Shop

The Doc Shop is best accessed via Chrome or Safari.

Is the Doc Shop available in all regions of the world?

Yes, the Doc Shop is accessible to all Hot Docs All-Access Online pass holders, both within Canada and around the world.

How long does my Doc Shop and Online Community access last?

You have access to the Online Community until registration opens for the 2021 Festival.


Access to The Doc Shop is available until May 31.

FAQs: Festival Film Submissions

I received an error message when I tried to pay the submission fee!

Please call your bank. We have found that some banks block the transaction. Tell them that you do indeed wish to make the payment. If you are still having problems email us at [email protected].

Can I re-submit my film from last year?

Hot Docs does not accept re-submissions. If you feel your film has changed significantly in structure or approach from the previous submission, please send a list of the changes that have been made to [email protected].

If my film is selected to screen at another Canadian film festival, is it still eligible for submission to Hot Docs?

SHORT FILMS: Yes, as long as it is not a festival in Toronto. A Toronto premiere is the minimum requirement for all short film submissions, meaning your film must not have screened publicly or been broadcast before a Toronto audience prior to the Festival.


FEATURE & MID-LENGTH FILMS: Yes, as long as it is not a festival in Ontario. An Ontario premiere is the minimum requirement for all mid-length and feature submissions, meaning your film must not have screened publicly or been broadcast before an Ontario audience prior to the Festival.


That said, premiere status is something the programming team takes into consideration when making final decisions.

Do you accept series?

Hot Docs exhibits one-off documentaries and omnibus feature docs. If your submission is part of a series, it will be considered but must be able to be screened on its own.

How many films can I submit?

You can submit as many films as you like. However, each submitted film must have its own screener, completed submission form, fee, supplemental materials and meet the eligibility requirements. DO NOT put multiple projects on the same screener.

Do you accept rough cuts?

We strongly encourage filmmakers to submit finished versions of their films whenever possible. Please note that the Festival will only accept one cut per film for programming consideration, and the programming decision will be based on the cut you submit. If needed, Hot Docs will request an updated version and will contact those applicants directly. You may indicate the status of your cut and what changes have yet to be made in the online submission form. Before submitting a rough cut, please keep in mind that we will not consider new versions of the same film for future Festivals.

Do you require a press kit or other materials?

Please do not send trailers, press kits or any other materials. We ask that you only send DVDs of your film.

If your film is selected, you will be asked to provide a press kit and publicity materials at that time.

Can I send you a new version of my film?

We will not accept updated versions during the programming process.

Can I submit through Withoutabox?

No. Films must be submitted through our online submission form.

How do you decide if a film is Canadian or international?

Canadian Submissions: All films produced in Canada and/or directed by Canadian filmmakers. The director must currently reside in Canada with permanent resident status or be able to provide proof of Canadian citizenship. If the film is co-directed, at least one of the directors must meet this criteria.


International Submissions: All films produced outside of Canada and directed by non-Canadians.


Hot Docs reserves the right to determine which submission category the film will reside in if selected.

How do you determine country of production?

Country of production is generally determined by financing and birth place/permanent residence of the filmmaker(s). In distinguishing between Canadian and international entries, our general rule is that any film with 51 per cent or more Canadian financing is considered a Canadian film. The location of your documentary does not necessarily relate to the country of production, unless significant financing originated in that country or it is the filmmaker’s place of birth/permanent residence. Significant staffing and crew who reside in the location where the film was shot can also be taken into consideration.

When will I find out if my film has been selected?

We will contact you via email by end of March 2020. Please note that the primary contact listed on your entry form will be the only person contacted and Hot Docs will not disclose a film’s status over the phone.

Why do my Vimeo statistics show that no one has watched my film?

Hot Docs watches all film submissions. However, there have been instances in which our views are not recorded on Vimeo’s statistics. Films viewed via a third-party player or application do not always register views in the same way that films viewed via the direct web link are.

If my film is not selected, may I speak with a programmer for notes or comments?

Due to the overwhelming amount of submissions, we cannot provide notes or comments on films not selected for the Festival.

What film format is used for the Festival?

If your film is selected for the festival, we will require a DCP of the film. More information will be provided upon acceptance.

FAQs: Hot Docs Forum Submissions

What is the Hot Docs Forum?

The Hot Docs Forum is a renowned international financing event aimed at securing co-productions and funds for feature length documentaries. The Forum is the flagship industry event of the Hot Docs Festival, North America’s largest documentary festival, conference and market, and could be the launching pad for your next documentary.

What is the different between the Forum and Hot Docs Deal Maker?

The Hot Docs Forum is a dynamic pitching event that stimulates international co-production financing. Taking place over two days, pre-selected international projects are presented to a round table of leading commissioning editors, film fund representatives, financiers, programming executives and delegates from around the globe.

Hot Docs Deal Maker is a one-on-one pitch-meeting program for film teams seeking financing from the international marketplace. Deal Maker participants meet with commissioning editors, film funds, foundations, and other Decision Makers over three sessions. The Forum is held over two mornings (the first two mornings of Deal Maker) and Deal Maker meetings are held in the afternoon and the following day.

All selected Forum projects are automatically enrolled in Deal Maker, meaning that all 19 selected Forum Pitch Teams have guaranteed pre-scheduled meetings with attending decision makers.

Please note that Hot Docs Deal Maker has different deadlines than the Forum. Find out more about Deal Maker.

If our submission is accepted, what is the cost to attend the Festival?

The cost of registration for accepted pitch teams is $734.50 ($650 + 13% HST) CAD per pitch team member. As part of this fee, you receive all the benefits of an All-Access Festival pass, including:

* Access to Festival screenings, conference sessions, workshops, producer-to-producer meetings, Close-Up With… sessions * Access to the Hot Docs Industry Centre (93 Charles St. W.) * Access to Hot Docs Online Community for one year * One Hot Dogs Program Guide and delegate bag * One ticket to the Hot Docs Opening Night Gala and to the Awards Presentation * Access to Happy Hour cocktails, evening receptions and parties * On-site and year-round access to The Doc Shop * Access to Distribution Rendezvous applications * Access to the Hot Docs Forum, as well as Forum services, events, lunches and receptions
* One copy of the Hot Docs Forum Buyer’s Guide

Prior to your pitch, you will receive consultations to structure your pitch and target decision makers, and the opportunity to participate in private pitch training sessions with our experts. During Hot Docs, you will participate in the Forum and Hot Docs Deal Maker. You’ll also receive a submission waiver to submit your doc to Hot Docs once it is complete.

Are there travel or other bursaries to assist producers with the costs of attending and participating in the Hot Docs Forum?

The Hot Docs Forum does not have funds to support your travel but we are happy to write letters of support and/or provide information on your behalf about the benefits of exposure to the world market in your effort to secure outside changes. Please contact industry programmer and Hot Docs Forum producer Dorota Lech to discuss how we may be able to help.

In many cases, your local film institute, film board or producers’ association has a program to provide monetary assistance for attending a recognized market like the Hot Docs Forum. As well, since your trigger financier benefits from having the project presented at the Forum, you should consider talking to them about subsidizing the travel costs and fees or accepting it as a line-item in your budget.

The Regular Pitch Category requires a Trigger Financier. What is a Trigger Financier? What is third party financing from the marketplace?

“Third party” means a party unrelated to the production team while “the marketplace” refers to the financiers and buyers of documentaries. The documentary marketplace generally includes theatrical and broadcast, the educational/non-theatrical audiences, film funds and commissions, and online broadcast. Production financing from this marketplace generally takes the form of television or Internet cash licenses, pre-sales and distribution advances, which are fees paid in return for exhibition use of the documentary.

Hot Docs also accept grants from foundations, arts councils and other public agencies such as film funds or commissions as well as other types of funds and arts grants on a case-by-case basis. Historically, the Forum has made exceptions for organizations based on their policies of financing international projects for the marketplace.

Trigger financing is not exclusive to production funding can also include development funding.

Projects in the regular Hot Docs Forum pitch program must have a “Trigger Financier” attached. The trigger financier or market partner is a third party financier from the marketplace who has committed funds to your project. The Trigger Financier can be a broadcaster, distributor, foundation, fund, charity or other legitimate documentary market partner who illustrates a confirmed interest in the project and has contributed financially to the budget. Generally this financier is the main funder or investor in place on the project at the time of application. If the project is selected and the funder is a broadcaster or working for a film fund, they will be asked to attend the Forum and publicly support the project.

We accept successful crowdfunding campaigns as third-party triggers. Successful crowdfunding campaigns should be a part of your financing package. Any additional information will be to the discretion of the selection committee.

Hot Docs also accepts financing received through crowdfunding and crowdsourcing as a third party market partner. If you have any questions please email Forum producer, Dorota Lech.

Does my project require a broadcast partner to apply for the Regular Pitch Category?

No. Please see above for an explanation of what qualifies as a “Trigger Financier.”

If my project is selected, does my trigger financier need to attend the Hot Docs Forum?

Please note that a Pitch Team consists of at minimum two Pitch Team Members (most often a director and a producer) and a maximum of three Pitch Team Members (sometimes co-directors and a producer or a director and two producers). The Pitch Team does not include the trigger financier.

If the trigger financier is a public broadcaster or a public film fund, they are expected to attend the Forum to co-present the film. The trigger financier will receive a compensated pass from Hot Docs. This scenario will be discussed and decided once a project makes it past the selection point. If you have any questions, please contact Forum Producer Dorota Lech, [email protected].

Per the requirements of the Regular Pitch category, does the 10% confirmed financing have to come entirely from my third party trigger financier?

No. Your total confirmed financing can be a combination of various funds from your Third Party Financier as well as other investments including, but not exclusive to tax credits, funds and grants, pre-sales, and your own companies’ investment.

Pleast note, there is no minimum amount required from your Third Party Financier.

What is OUTREACH AND ENGAGEMENT STRATEGY?

The Outreach and Engagement Strategy outlines who your audience is and how you intend to market to them. This includes your own outreach and that of any distribution or broadcast partners you may have already secured or approached. We want to know how you position your film within the broader market and how will you will work to build a community around your project.

What is DESCRIPTION OF DIGITAL MEDIA COMPONENT?

The digital media component is any interactive elements you might have for your project. For example, a website, interactive documentary, version for a mobile device, etc. This part of the application is not mandatory, but if, for example, you already have a website in place or are in the process of developing additional materials, you can submit the URL or upload screen grabs.

What is COUNTRY OF PRODUCTION?

Country of Production is defined as the country from which financing for the production originated and/or the birth place/permanent residence of the filmmaker(s.) It does not refer to filming locations. If the film is an official co-production between multiple countries, please be sure to list all partner countries.

Does my project need a Canadian component or Canadian funding?

No. The Hot Docs Forum is an international event and you do not require any Canadian link within your film or funding structure.

Does the Hot Docs Forum recognize Canadian federal or provincial tax credits as arm’s length, third-party financing to form part of the minimum 15 per cent requirement?

Yes, because it is automatic financing, i.e. a third party automatically issues the credits based on the expenditure of the production budget. Please note that it must be accompanied by eligible trigger marketplace financing.

I don’t have a broadcaster locked in quite yet, but foresee this happening by, or very shortly after, the deadline—can I still submit my project?

Yes, however, this requires the approval of the Hot Docs Forum producer. Additionally, the online Hot Docs Forum entry form must be completed and submitted, along with the supporting documents, BY THE DEADLINE in order to act as a marker for the project. Following, we need as much information as possible on the state of your negotiations with the broadcaster in the status report, and to be regularly kept up to date.

Please note that we require partner confirmation before the proposals are sent to the Selection Committee for evaluation. If we have not received written confirmation from your broadcaster and/or other trigger third-party, market financial partner within a few days after the deadline, your project may be withdrawn. Please contact industry programmmer and Hot Docs Forum producer Dorota Lech to confirm your timeline.

If my project is not selected to pitch is there any way I can still attend the Hot Docs Forum?

You can register for an All-Access Pass to attend as a delegate. This allows you the opportunity to watch the presentations, book private meetings with the Forum consultants and grants informal access to broadcasters and other participants at scheduled lunches and coffee breaks. Hot Docs Forum staff will be on hand during these times to facilitate introductions. As a delegate, you are also eligible to submit your business card for one of the lottery presentation slot that is drawn from the “Mountie Hat” on the first day of the Forum. If your card is drawn, you will be granted a public presentation slot on the second day of pitching.

If accepted, can I amend the information I submitted, including synopsis, treatment, scene select and/or trailer?

Selected projects will have the opportunity to review the written materials, including synopsis and treatment as well as any update info about budget and pitch team members, before they are printed in the Hot Docs Forum catalogue.

Scene selects and/or trailers can be amended until a week prior to the Hot Docs Forum. The final clip(s) should be around 2.5-3 minutes and require the approval of the Hot Docs Forum producer.

What prizes are offered by the Hot Docs Forum?

1. Hot Docs first look Pitch Prizes
At the 2017 Festival, the inaugural first look program, a curated access program for philanthropic supporters of and investors in documentary film that grants behind-the-scenes access to the industry, awarded $100,000 to two projects. The prizes are underwritten and awarded by participating first look partners.

2. Corus-Hot Docs Forum Pitch Prize
There is a $10,000 prize given to the best Canadian pitch. It is selected by a group of commissioning editors that rotates yearly.

3. The Cuban Hat Award
Providing “real cash, no strings attached” support for powerful and unique films, the winner of the Cuban Hat Award receives money raised during the Hot Docs Forum. The winner is determined by observer ballot and the amount depends on what is collected in the room. Hot Docs matches the funds from the hat.

For more information on our prizes, please see: www.hotdocs.ca/i/forum-pitch-prizes

FAQs: CrossCurrents International Doc Fund

My production is stalled because of COVID-19 disruptions. How do you take this into consideration in the application?

We understand that many productions have stalled due to COVID-19. As long as the production is eligible for the CrossCurrents International Doc Fun, we will consider all applications equally knowing that it’s unclear when it will be safe again to resume production. It takes approximately 3 – 4 months after the application deadline to make a decision so, while we are optimistic that the environment will be more welcoming to productions by then, we will be flexible if there are further delays. If you have any questions about this, please reach out directly at [email protected].

If I am a recipient of the fund, does that mean I lose any film rights?

Hot Docs has no creative control and ownership of the film from the rightsholder. Successful applicants will be asked to provide proof of chain of title, and incorporation documents of the company that holds the majority rights to the film. The primary rights holder attached to the film project must be one of the (co)directors.

How does the CrossCurrents Doc Fund define an underrepresented community?

We want you to tell us. It is important for us to understand from your perspective how the community you are directly telling the story from has been historically underrepresented.

What is considered as a professional credit?

Professional credits include any commercial (distributed theatrically, on broadcast, DVD or via viable/curated digital platforms like iTunes, Netflix, Hulu) or festival-run short, feature-length or series project (fiction or documentary) where you held the role as director.

What information should I include in my budget?

You can check out our Budgeting for Emerging Filmmakers publication to see standard line items in a budget. We expect a detailed industry standard development or production budget for the project, including the top sheet.

I am in development and have not yet shot any footage that can be cut into a trailer. What kind of supporting footage should I submit?

If you have not entered production yet, we recommend cutting together a short audio-visual piece that conveys the tone, message, or style of your project.

When will I know if my application is successful?

All applicants will be notified of the selection committee’s decision by our staff via email approximately four months after the application deadline, including those invited to the fellowship. A public announcement of all successful projects will be made shortly thereafter.

FAQs: CrossCurrents Canada Doc Fund

My production is stalled because of COVID-19 disruptions. How do you take this into consideration in the application?

We understand that many productions have stalled due to COVID-19. As long as the production is eligible for the CrossCurrents Canada Doc Fund, we will consider all applications equally knowing that it’s unclear when it will be safe again to resume production. It takes approximately 3–4 months after the application deadline to make a decision so, while we are optimistic that the environment will be more welcoming to productions by then, we will be flexible if there are further delays. If you have any questions about this, please reach out directly at [email protected].

If I am a recipient of the fund, does that mean I lose any film rights?

Hot Docs has no creative control and ownership of the film from the Canadian rightsholder. Successful applicants will be asked to provide proof of chain of title, and incorporation documents of the Canadian company that holds the majority rights to the film.

How does the CrossCurrents Doc Fund articulate Indigenous, Francophone, Deaf, disability, racialized and/or persons of colour?

In the spirit of inclusivity, Hot Docs does not define these terms but rather looks to applicants to self-identify why they are a good fit for the fund. The CrossCurrents Canada Doc Fund, under the aegis of the Canadian Storytellers Project, has strategic measures for filmmakers from these specific designated groups that have been underserved or experience barriers within the Canadian arts sector. Hot Docs and the Canadian Storytellers Project acknowledges that there are other population groups in Canada that face barriers. However, we believe that the priority groups identified above are the appropriate ones to focus on at this time.

What is Netflix’s involvement in the project? Are there any additional requirements associated with Netflix?

Netflix is invited to evaluate the project briefs and participate in the selection committee meetings. However, there are no contractual obligations or relationships between Netflix and recipients of the CrossCurrents Canada Doc Fund.

What is considered as a professional credit?

Professional credits include any commercial (distributed theatrically, on broadcast, DVD or via viable/curated digital platforms like iTunes, Netflix, Hulu) or festival-run short, feature-length or series project (fiction or documentary) where you held the role as director.

What information should I include in my budget?

You can check out our Budgeting for Emerging Filmmakers publication to see standard line items in a budget. We expect a detailed industry standard development or production budget for the project, including the top sheet.

I am in development and have not yet shot any footage that can be cut into a trailer. What kind of supporting footage should I be submitting?

If you have not entered production yet, we recommend cutting together a short audio-visual piece that conveys the tone, message, or style of your project.

Can I apply for post-production funds?

At the discretion of the selection committee, projects applying to the production fund category may be awarded a post-production grant in lieu of a production grant. Post-production grants may be awarded to projects at the end of their production or post-production process. Post-production grants are cash grants only, and do not qualify for the Doc Accelerator fellowship programs.

When will I know if my application is successful?

All applicants will be notified of the selection committee’s decision by our staff via email approximately four months after the application deadline. The length of the evaluation period will be determined by the volume of submissions received. A public announcement of all successful projects will be made shortly thereafter.

FAQs: Le fonds CrossCurrents Canada Doc Fund

La production de mon documentaire est bloquée en raison de la pandémie COVID-19. Comment en tenez-vous compte ?

Nous comprenons que de nombreuses productions sont bloquées à cause de la pandémie COVID-19. Tant que la production est éligible au fonds CrossCurrents Canada Doc Fund, nous considérerons toutes les demandes de la même manière sachant qu’il existe une incertitude face à la production. Il faut environ 3 à 4 mois après la date limite de la demande pour le comité d’arriver à une décision. Même si nous sommes optimistes que l’environnement sera plus accueillant pour les productions à ce temps-là, nous sommes flexibles s’il y a d’autres retards. Si vous avez des questions à ce sujet, veuillez nous contacter directement à [email protected].

Si je suis bénéficiaire du fonds, est-ce que je perds des droits cinématographiques quelconques?

Hot Docs ne retienne’a aucun contrôle créatif du projet et aucune accèes aux droits du propriété du film.Les candidats retenus devront fournir une preuve de la chaîne de titre et des documents d’incorporation de la société canadienne qui détient la majorité des droits du film.

Comment est-ce que le fonds CrossCurrents Canada Doc Fund définissent les termes autochtones, francophones, sourds, des artistes handicapés, des personnes racialisées et/ou des personnes de couleur?

Dans l’esprit d’inclusivité, Hot Docs ne définit pas ces termes mais se tourne plutôt vers les candidats pour identifier pourquoi ils conviennent bien au fonds. Le fonds CrossCurrents Canada Doc Fund, sous l’égide du projet Canadian Storytellers Project, a des mesures stratégiques pour les cinéastes de ces groupes désignés sous-représentées qui rencontrent des obstacles dans le secteur d’arts canadien. Hot Docs et le projet Canadian Storytellers Project reconnaissent que d’autres groupes de population au Canada sont confrontés à des obstacles. Cependant, nous croyons que les groupes prioritaires identifiés ci-dessus sont ceux sur lesquels se concentrer en ce moment.

En quoi consiste la participation de Netflix dans ce projet ? Y a-t-il des exigences supplémentaires liées à Netflix?

Netflix sera invité à évaluer tous les projets soumis et à participer à chaque comité de sélection. Toutefois, il n’y a aucune obligation ni relation contractuelle entre Netflix et les bénéficiaires du fonds Cross Currents Canada Doc Fund.

Qu’est-ce qui est considéré comme crédit professionnel?

Les crédits professionnels incluent tout projet commercial (diffusé en salle, à la télé, sur DVD ou sur des plateformes numériques viables ayant du contenu organisé comme iTunes, Netflix, Hulu), ou tout projet de court métrage, de long métrage ou de série (fiction ou documentaire) géré par un festival pour lequel vous avez été réalisateur/trice.

Quelle est la différence entre le développement et la production?

Si un projet est en développement, le tournage n’a pas encore commencé. Les coûts admissibles peuvent comprendre, entre autres, les aspects suivants : recherche, développement d’un script, consultation, travail avec les communautés, investissements culturels, rédaction d’une proposition d’histoire, production d’une aguiche, d’une bande-annonce ou d’une démo. Autres coûts admissibles peuvent comprendre la production d’un pitch et de documents de marketing, la recherche sur la stratégie d’engagement communautaire ainsi que la recherche sur la distribution, l’impact et la stratégie de marketing.

Si un projet est en production, le tournage a déjà commencé. Les coûts admissibles peuvent comprendre, entre autres, les aspects suivants : embauche de l’équipe de tournage, voyage, développement des personnages, entrevues et tournage. Autres coûts admissibles peuvent comprendre la production d’un pitch et de documents de marketing, la recherche sur la stratégie d’engagement communautaire ainsi que la recherche sur la distribution, l’impact et la stratégie de marketing.

Quelles informations dois-je inclure dans mon budget?

Veuillez soumettre une dévis développement ou une dévis production qui conforme aux standards de l’industrie. N’oubliez pas un sommaire de votre budget (topsheet). Si vous avez besoin d’un modèle, nous vous recommandons celui proposé par Téléfilm Canada.

Mon projet est en développement et le tournage n’a pas commencé, donc je n’ai pas de séquence vidéo qui peut être utilisée pour créer une bande-annonce. Quel type de séquence vidéo complémentaire est-ce que je devrais soumettre?

Si le projet n’est pas encore en phase de production, nous vous recommandons de monter une courte œuvre audiovisuelle qui donne un aperçu du ton, du message ou du style de votre projet.

Est-ce que je peux demander des fonds pour la postproduction?

À la discrétion du comité de sélection, une bourse de postproduction peut être accordée aux projets soumis dans la catégorie de bourse de production au lieu d’une bourse de production. Les bourses de postproduction peuvent être accordées à des projets à la fin du processus de production ou de postproduction. Les bourses de postproduction sont en argent seulement, et les bénéficiaires de celles-ci ne sont pas admissibles aux programmes de bourse Doc Accelerator.

Quand est-ce que je saurai si ma demande a été sélectionnée?

Notre personnel communiquera la décision du comité de sélection par courriel à tous les candidats, environ quatre mois après la date limite de soumission de demande. La durée de la période d’évaluation sera déterminée par le volume de soumissions reçues. Peu après, une annonce publique de tous les projets sélectionnés sera faite.

FAQs: Hot Docs-Slaight Family Fund

My production is stalled because of COVID-19 disruptions. How do you take this into consideration in the application?

We understand that many productions have stalled due to COVID-19. As long as the production is eligible for the Hot Docs-Slaight Family Fund, we will consider all applications equally knowing that it’s unclear when it will be safe again to resume production. It takes approximately 3 – 4 months after the application deadline to make a decision so, while we are optimistic that the environment will be more welcoming to productions by then, we will be flexible if there are further delays. If you have any questions about this, please reach out directly to [email protected].

Can I apply for post-production funds?

Projects in late rough cut, fine cut or completed stage will not be considered. The Fund encourages projects to apply as early as the development stage.

When will I know if my application is successful?

All applicants will be notified of the selection committee’s decision by our staff via email approximately three to four months after the application deadline. A public announcement of all successful projects will be made shortly thereafter.

I am in late development and have not yet shot any footage that can be cut into a trailer. What kind of supporting footage should I be submitting?

If you have not entered production yet, we recommend cutting together a short audio-visual piece that conveys the tone, message, or style of your project.

What is a SENIOR PRODUCER?

A senior producer is an experienced producer who meets the Fund’s eligibility requirements, who can serve as a mentor and vouch for the applicant.

What does “meaningfully attached to a project” mean?

The senior producer agrees to executive produce and oversee the project and confirms their support in a written letter by them, on their letterhead with a signature.

Can a senior producer also apply with their own project to the same Fund?

Yes, a senior producer can support one emerging producer, and also apply to the same fund as the main producer of their own project. This may be a mitigating factor in the selection committee’s decisions.

What qualifies as a commercial release?

Films that were acquired in the market by a third party, and either released: theatrically, or by broadcast, or online platforms/VOD.

If I received a development loan, when do I need to repay it?

There are a few milestones to be aware of for repayment of the Hot Docs-Slaight Family Fund grant. One is when you officially start the principal photography of the documentary. Another is if you transfer the sale of rights of the documentary to a third party. We don’t charge interest, unless payments are overdue.

FAQs: Hot Docs-Blue Ice Docs Fund

What are considered PROFESSIONAL CREDITS?

Professional credits include having previously worked on one of the following: a documentary or fiction film commercially released either locally or internationally, a documentary or fiction film and/or series broadcast on television either locally or internationally, a documentary or fiction film that has screened in at least one African or international film festival. Eligible professional credits include but are not limited to: producer, director, associate producer, executive producer, DOP, editor, etc. The Fund will occasionally consider an applicant that does not meet these requirements, provided a senior producer is meaningfully attached to the project as confirmed in writing.

I live outside of Africa for part of the year. Am I still eligible?

Applicants, including students who live and work outside of Africa for more than two months per year must be approved on a case-by-case basis and should be in touch directly with the fund administration at [email protected] for approval.

Which countries are eligible?

The Hot Docs-Blue Ice Docs Fund currently funds the following countries. The list of eligible countries is subject to change.

Algeria, Angola, Benin, Botswana, Burkina Faso, Burundi, Cameroon, Cape Verde, Central African Republic, Chad, Comoros, Republic of the Congo, Democratic Republic of the Congo, Djibouti, Egypt, Equatorial Guinea, Eritrea, Ethiopia, Gabon, Gambia, Ghana, Guinea, Guinea-Bissau, Ivory Coast, Kenya, Lesotho, Liberia, Libya, Madagascar, Malawi, Mali, Mauritania, Mauritius, Morocco, Mozambique, Namibia, Niger, Nigeria, Rwanda, Sao Tome and Principe, Senegal, Seychelles, Sierra Leone, Somalia, South Africa, South Sudan, Sudan, Swaziland, Tanzania, Togo, Tunisia, Uganda, Zambia, Zimbabwe

My project is a co-production with a non-African company. Is it still eligible?

African projects with international co-production partners are eligible to apply to the Hot Docs-Blue Ice Docs Fund if the following conditions are met:

  • The African partner must be the primary partner and primary rights holder of the film
  • The director on the project must be a citizen of an African country who primarily lives and works in Africa
  • There must be an African producer on the project who is a citizen of an African country and who primarily lives and works in Africa
  • A co-production agreement must be submitted with the application
  • The Hot Docs-Blue Ice Docs Fund will enter into an agreement only with the African partner and all grant funds must be spent in the African region of production

In which language can I apply?

Hot Docs-Blue Ice Docs Fund applications will only be accepted in English. All supporting materials can be in either English or French. If in a language other than English or French, it should be accompanied by an English or French translation. If the footage/trailer is in a language other than English, it must be accompanied by either English subtitles or transcripts.

How will I know you have received my application?

All applicants will receive confirmation that their submission is complete and has been received by our staff within four weeks of applying. Please do not contact our office to confirm your application within those four weeks.

What is an OPTION AGREEMENT?

An agreement that demonstrates you optioned a book or piece of existing intellectual property to make a film (in the case where your project is based on a book or a piece of intellectual property).

An agreement that demonstrates you optioned the life rights for a character in a film (in the case where your project is entirely based around the life story of a central character/ subject).

What is a CHAIN OF TITLE AGREEMENT?

A Chain of Title is a series of documentation which establishes the proprietary rights of a film (i.e., authorship rights, contributions), which defines who the intellectual property owner is.

  • In the case where music is a central focus of your story, and obtaining rights to that music is imperative to the project: Copyright on music.
  • In the case where a “brand” or “logo” is a central focus of your story, and obtaining rights to that trademark is imperative to the project: Trademark clearances
  • In the case where participation of the central character is imperative to the project: Talent agreements, or releases from subjects, characters, life rights
  • In the case that the subject matter of your story increases your chances of risk or liability and protection against this is necessary: Proof of Errors and Omissions Insurance

Signed copy of Co-Production Agreement: Please provide a Co-Production Agreement only if the project is a co-production.

What is GOVERNMENT ISSUED INCORPORATION DOCUMENTS OF A PRODUCTION COMPANY?

If you are applying in association with a production company, you should be able to provide official documents to prove the existence of your company as a registered business. If you cannot provide one of the following documents you have the option of explaining why, as we are aware that different incorporation standards exist within each region.

  • A certificate of incorporation (a legal document relating to the formation of a company or corporation). It is a licence to form a corporation.
  • Any documentation issued by the state government that indicates the existence and recognition of your production company.
  • A company chain of title (an agreement indicating the transfer of ownership of a production company into your current holding).

When will I know if my application is successful?

All applicants will be notified of the selection committee’s decision by our staff via email approximately four months after the application deadline, including those invited to the mentorship program. A public announcement of all successful projects will be made shortly thereafter.

What is the commitment required for selected fellows of the mentorship program?

The mentorship for the selected director fellows comes in three components:

1. Fellowship to attend Hot Docs in Toronto, Canada for a private lab, and will need to be available for approximately eight days commitment from the end of April to early May. Exact dates differ each year and will be listed in the invitation.

2. Fellowship to attend Durban FilmMart in Durban, South Africa, for a one-day private lab, and mentorship activities throughout the event. Fellows should be available for approximately five days in mid-July. Exact dates differ each year and be listed in the invitation.

3. Year-round mentorship is done through online and Skype, and phone calls. Check-ins with mentors are expected every 4-6 weeks and scheduling is at the convenience of the fellows and mentors.

What type of supporting footage do you accept?

In general, we accept teasers, trailers, and sample scenes. For projects in development, supporting footage can come in many different formats. It can be a trailer, a scene, photographs taken on set, or even a collage of image and sound. Whatever format you choose, ensure that the final product conveys the tone, the message or the style that you want your final project to be. You may also submit some past artistic work as an example.

FAQs: Hot Docs Ted Rogers Fund

My production is stalled because of COVID-19 disruptions. How do you take this into consideration in the application?

We understand that many productions have stalled due to COVID-19. As long as the production is eligible for the Hot Docs Ted Rogers Fund, we will consider all applications equally knowing that it’s unclear when it will be safe again to resume production. It takes approximately 3 – 4 months after the application deadline to make a decision so, while we are optimistic that the environment will be more welcoming to productions by then, we will be flexible if there are further delays. If you have any questions about this, please reach out directly at [email protected].

How early of a stage can a project apply?

The Fund encourages projects to apply when the development stage is complete with a confirmed market partner in place. It is acceptable if the project has not officially begun principle photography.

How late of a stage can a project apply?

The ideal project is at a stage of production, whether it is prepping or shooting. We may consider projects that have an assembly of scenes in place, but the project needs to demonstrate a reasonable amount of outstanding shooting that is required to complete the film. Projects in late rough cut, fine cut or completed stage will not be considered.

How often do the projects get reviewed by the selection committee?

You can expect notification between three to four months after submission.

What is a SENIOR PRODUCER?

A senior producer is an experienced producer who meets the Fund’s eligibility requirements, who can serve as a mentor and vouch for the applicant.

What does ‘meaningfully attached to a project’ mean?

The senior producer agrees to executive produce and oversee the project, and confirms their support in a written letter by them, on their letterhead with a signature.

Can a senior producer also apply with his/her own project to the same Fund?

Yes, a senior producer can support one emerging producer, and also apply to the same fund as the main producer of their own project. This may be a mitigating factor in the selection committee’s decisions.

What qualifies as a commercial release?

Films that were acquired in the market by a third party, and either released: theatrically, or by broadcast, or online platforms/VOD.

My work has screened at film festivals in Canada, but has not been broadcast or theatrically released. Am I eligible?

No. Film festivals are not commercial screenings, and therefore are not an eligible exhibition for this criteria.

Must the primary market partner be Canadian?

No, as long as the project fulfills all other requirements as an eligible Canadian production. The project should eventually be made available to Canadian audiences.

Is a sales agent considered a market partner?

Unfortunately, a sales agent is not an eligible primary market partner. To be eligible, the primary market partner must be able to exhibit the project commercially within one year.

What are examples of new media platforms?

These include partners like iTunes, Hulu, Netflix, broadcast VOD, or any online distributor who purchases a license/rights to the project, in their given territory.

What are examples of ineligible costs for the Hot Docs Ted Rogers Fund?

The Fund will not consider projects that are seeking funding for development, expenses incurred prior to applying, and expenses solely used for final post-production. The project should be going into production, or in production.

If a company’s investment is in the form of deferrals, how much can be claimed?

Combined deferrals shouldn’t exceed 10 per cent of the dev budget total. The gap should be covered by the production company (if there are no other investors).

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